Because protecting your business shouldn’t break the bank.
Backing up your data is one of those non-negotiables in business—but that doesn’t mean it has to cost a fortune. In fact, overspending (or underspending and taking unnecessary risks) are both common mistakes we see all the time.
Here are 7 ways to get smart about backups without sacrificing security.
Right-Size Your Backup Plan
Don’t pay for more storage than you need. Start by identifying:
- What actually needs to be backed up
- How long you need to keep old versions
- How often you need it backed up
A small business doesn’t need the same plan as a data center. We help clients customize storage so they’re not wasting money.
Choose Scalable Cloud Backup Services
Cloud-based backups let you pay for what you use and scale as you grow. That’s a lot more cost-effective than investing in expensive hardware upfront (plus ongoing maintenance costs).
Bonus: many cloud providers include version history and ransomware recovery in the base price.
Automate to Avoid “Oops” Costs
Human error is expensive. Automating your backups means:
- No one has to remember to do it
- Less chance of data loss
- No downtime caused by forgotten backups
Automation saves time and money in the long run.
Bundle with Other IT Services
If you’re already working with a managed IT provider (hi 👋), you may be able to bundle backups into your existing service plan at a reduced cost—and get better support.
Ditch the Outdated Hardware
Maintaining an old NAS or tape drive can cost more than it’s worth. Between:
- Power usage
- Replacement drives
- IT time
- Physical security
…it adds up fast. Modern solutions are often cheaper and more reliable over time.
Use Tiered Storage Options
Not all data needs the fastest recovery time. Consider using:
- Hot storage for data you access frequently
- Cold or archive storage for compliance, legal records, or backups you rarely touch
Mixing these tiers can cut your costs dramatically.
Review Your Plan Annually
As your business changes, so should your backup strategy. Regular reviews can:
- Eliminate unused services
- Adjust for growth or downsizing
- Spot new opportunities to save
Think of it like an insurance review—but for your data.
Need Help Finding the Right Fit?
We help businesses choose backup plans that fit—technically and financially.
Whether you’re just getting started or cleaning up an old mess, we’ll guide you to something that makes sense (and saves cents 😄).
